Cherokee County Board of Commissioners

PARTNERSHIP AGREEMENT

 

BETWEEN

 

THE CHEROKEE COUNTY BOARD OF EDUCATION

 

AND

 

THE CHEROKEE BOARD OF COMMISSIONERS

 

This agreement entered into on this 2nd day of December, 2010 by and between The Cherokee County Board of Education, hereinafter referred to as the “School Board”

 

And

 

The Cherokee County Board of Commissioners, hereinafter referred to as the “County.”

 

WHEREAS, the School Board’s mission is to enable all students to become contributing citizens who can communicate effectively, gather and use information, make responsible decisions and adapt to the challenges of the future; and,

 

WHEREAS, one of the School Board’s Major System Priorities is to increase

parental and community involvement through public engagement policies and practices

that treat parents, businesses, community-based organizations and agencies, local

institutions of higher learning and other public entities as true partners in the educational

process; and,

 

WHEREAS, the County’s mission statement is Cherokee County is committed to

the highest standards in educating our children, enhancing the quality of life, protecting

the environment, and preserving the township atmosphere through a commitment to

governmental efficiency, courteous customer service, and citizen involvement in their

government.

 

Now therefore in consideration of the covenants and conditions set forth herein

the parties agree as follows:

 

ARTICLE I

The parties agree that the foregoing recitals are true and correct and incorporated herein by reference:

 

ARTICLE II

The School Board:

  1. Shall assess no costs to the other party in cases of easement granting.

 

  1. Shall share information and facilities, as well as transportation services in emergency

situations, such as natural disasters and inclement weather; and share information

concerning road conditions, especially in inclement weather; and cooperate in the

training and in-service for members of the School System Police Force and Cherokee

County Sheriff’s Department/Cherokee EMA employees. The School Board will reimburse the County for any employee compensation and additional needed resources and/or transportation equipment utilized pursuant to the previous paragraph.

 

  1. Will hold the County harmless and indemnify the County of any loss occasioned by

the acts of School Board officers, agents and employees, including attorney fees and

expenses of litigation.

 

  1. Shall establish an ad hoc committee to evaluate the entire radio system, where there is

an effort to modify the communication system to improve or maintain

communication. There is a need to interface radio capabilities between the School

System Police Force, Cherokee County EMA, Cherokee County Fire Department and

the Cherokee County Sheriff’s Department.

 

  1. Shall coordinate needs determinations and future school site selection with the

County Engineering Department, as specifically related to roads and land use.

 

  1. Shall correspond the needs of future school sites with other planned county land uses,

such as parks, fire stations, law enforcement precincts and public libraries, in order to

purchase larger tracts of land, share infrastructure costs and provide for joint use of

public facilities.

 

  1. Shall promote ongoing coordinating efforts to assess the locations and types of future

population growth. This includes the school system being directly involved in land

use projections and discussions of such, so that future school sites will not adversely

impact county plans for land usage. This initiative will include the sharing of database

information, such as population trends, enrollment, zoning applications, etc.

 

  1. Shall develop methods to work in conjunction with the County in their zoning

process, so that developers are routinely expected to mitigate the financial impact on

the school system and County. To insure the school system impact is clearly

understood, the School District information form routinely transmitted to the County

Planning Commission shall be modified to reflect short and long-term financial and

programmatic impact on the school system. A school system representative

designated by the Superintendent of Schools shall attend and/or submit written

explanation of the educational impact for each relevant case considered by Planning

Commission.

 

  1. Shall grant a County representative staff-status at School Board meetings, so that

school system recommendations and decisions in this regard are routinely considered

by the County in that forum, as need be.

 

  1. Shall provide regular opportunities for County representatives to inspect surplus

property in order to determine if there may be a need for such property (first right of

refusal).

  1. Shall conduct joint meetings of the entities’ Financial Management representatives to

collaborate on recommendations for an accounting/ledger/payroll/purchasing system

that may be purchased/used jointly.

 

  1. Shall conduct joint meetings of the entities’ Purchasing Departments to collaborate on

recommendations for a future joint purchasing/joint bidding purchasing system.

 

  1. Shall conduct a joint, collaborative effort to development recommendations for fleet

maintenance, general maintenance and a future, joint fueling station.

 

  1. Shall develop a communication system which enhances daily/routine communication

between representatives of the two entities on matters of importance (i.e., exchange of

e-mail/direct line information between the two parties).

 

  1. Shall consider linking the County’s website to the Cherokee County School System

homepage, as well as other consideration of other joint technological issues, provided

appropriate firewalls and software are in place.

 

  1. Continue with the partnership agreement between the School System and the

Cherokee Recreation and Parks Agency, to wit:

  1. Will provide the use of school facilities to CRPA in order to provide an enhanced

youth recreational basketball program in school gymnasiums this (2010-11)

upcoming season and charge applicable custodial, utility, gymnasium

maintenance and supervisory fees.

  1. Will provide continued use of Bascomb ES softball fields by the Hobgood Park

Youth Association in the event of overflow.

  1. Transportation Department will work cooperatively with CRPA officials in order

to arrange for a bus lease agreement for CRPA’s camp programs during all

applicable school breaks.

  1. Will promote CRPA programs through existing communication channels.
  2. Will reimburse any pre-paid monies relative to bus lease rental fees if pre-camp

estimates are too high for this purpose.

  1. Provide the use of school system facilities for functions and programs, including Fire

Department Recruit Graduations and Promotional and EMS Advancement

Examinations, including supervisory/custodial/utility fees when applicable.

 

ARTICLE III

The County:

  1. Shall assess no costs to the other party in cases of easement granting of County-controlled property.

 

  1. Shall share information and facilities, as well as transportation services in

emergency situations, such as natural disasters and inclement weather; and share

information concerning road conditions, especially in inclement weather; and

cooperate in the training and in-service for members of the School System Police

Force, Cherokee County Sheriff’s Department/Cherokee EMA employees and

Cherokee County Fire Department.  The County will reimburse the school district for any employee compensation and additional needed resources and/or transportation equipment utilized pursuant to the previous paragraph.

 

  1. Will hold the School Board harmless and indemnify the School Board for any loss

occasioned by the acts of County officers, agents, and employees, including

attorney fees and expenses of litigation.

 

  1. Shall assist in the establishment of an ad hoc committee to evaluate the entire

radio system, where there is an effort to modify the communication system to

improve or maintain communication. There is a need to interface radio

capabilities between the School System Police Force, Cherokee County EMA and

the Cherokee County Sheriff’s Department and Cherokee County Fire

Department.

 

  1. Shall coordinate needs determinations and future County construction projects

with the School Board’s Department of Planning and Forecasting, as specifically

related to roads and land use.

 

  1. Shall correspond the needs of planned county land uses, such as parks, fire

stations, law enforcement precincts and public libraries, with future school sites in

order to purchase larger tracts of land, share infrastructure costs and provide for

joint use of public facilities.

 

  1. Shall promote ongoing coordinating efforts to assess the locations and types of

future population growth. This includes the school system being directly involved

in land use projections and discussions of such, so that future school sites will not

adversely impact county plans for land usage and vice versa. This initiative will

include the sharing of database information, such as population trends,

enrollment, zoning applications, etc.

 

  1. Shall develop methods to work in conjunction with the School Board in their

zoning process, so that developers are routinely expected to mitigate the financial

impact on the school system and County. To insure the school system impact is

clearly understood, the School District information form routinely transmitted to

the County Planning Commission shall be modified to reflect short and long-term

financial and programmatic impact on the school system. A school system

representative designated by the Superintendent of Schools shall attend and/or

submit written explanation of the educational impact for each relevant case

considered by Planning Commission.

 

  1. Shall grant a school system representative staff-status at public zoning meetings,

so that school system analysis and recommendations in this regard are routinely

considered in that forum.

 

  1. Shall conduct joint meetings of the entities’ Financial Management

representatives to collaborate on recommendations for an

accounting/ledger/payroll/purchasing system that may be purchased/used jointly.

 

  1. Shall conduct joint meetings of the entities’ Purchasing Departments to

collaborate on recommendations for a future joint purchasing/joint bidding

purchasing system.

 

  1. Shall conduct a joint, collaborative effort to development recommendations for

fleet maintenance, general maintenance and a future, joint fueling station.

 

  1. Shall develop a communication system which enhances daily/routine

communication between representatives of the two entities on matters of

importance (i.e., exchange of e-mail/direct line information between the two

parties).

 

  1. Continue with the partnership agreement between the School System and the

Cherokee Recreation and Parks Agency, to wit:

  1. Accept all children for participation within its programs without regard to

their gender, race, political affiliation, age, national origin or handicapping

condition. Children with handicaps must be provided all necessary levels

of supervision and must be included within camp activities. As a result of

this partnership agreement, CRPA must adhere to all local, State or

Federal laws regarding education.

  1. In conjunction with Cherokee County Youth Basketball (CCYB), provide

an enhanced youth recreational basketball program in school gymnasiums

this (2010-11) upcoming season and conduct an interview with the

principal of each aforementioned facility prior to and after the use of the

facility.

  1. Abide by the rules and regulations contained in the facility use contract at

each facility and those contained in the Community Use of System

Facilities Policy (KG), including custodial and supervisory fees when

applicable.

  1. Provide a certificate of insurance naming the Cherokee County School

Board as an additional insured on the liability insurance policy.

  1. Continue to allow the School Board and/or its schools use of CRPA parks

and facilities when available. The school system has leased the following

facilities baseball/softball fields at Hobgood Park, Recreation Center, J.J.

Biello Park, amphitheater and soccer field at Hobgood Park and Kenney

Askew Pavilion. Schools/School Board using outdoor facilities during

non-peak hours (8 a.m. – 4 p.m.) will have all fees waived.

Schools/School Board using outdoor facilities during peak hours or indoor

facilities at any time will be charged fees comparable to the School

Board’s Facility Use Policy.

  1. Work cooperatively with the School Board’s Transportation Department

to arrange for bus lease agreements during applicable school break times

for the purposes of camp participant transportation, providing proof of

insurance, compensation for mileage and drivers.

 

  1. Provide internship opportunities for Cherokee County School District students as

it relates to the Career Pathways initiative.

 

  1. Provide fire safety education materials and instruction for kindergarten and fourth

grade (or other appropriate grade level), delivered through the Cherokee County

Fire Department’s Public Education program.

 

  1. Offer high schools a teen driver safety demonstration/program (“Ghost Out”)

coordinated by the Fire Department in conjunction with other public safety

departments.

 

  1. Provide Career Day speakers from various departments within County

Government, including Sheriff’s Office and Fire Department.

 

  1. Provide information for youth interested in participating in the Fire Explorer

Program coordinated by the Fire Department for youth ages 14-21.

 

  1. Abide by the rules and regulations contained in the facility use contract at each

facility and those contained in the Community Use of System Facilities Policy

(KG), including custodial and supervisory fees when applicable.

 

ARTICLE IV

The term of this contract is December 2, 2010 through December 1, 2011. This contract shall automatically renew for additional terms not to exceed five years unless either party notifies the other at least 60 days prior to renewal date.

 

ARTICLE V

This contract may be terminated by either party upon thirty (30) days written

notice to the other party with or without cause. All notice of this contract shall be given to

the Superintendent of Cherokee County Schools at 110 Academy Street, Canton, Georgia

30114, and to the County Manager, at 90 North Street, Suite 310, Canton, Georgia 30114.